Annual Bulk Unit Compliance Audits
Every unit, every year, on the record.
A complete building walk-through that inspects 100% of your units for life safety, plumbing integrity, moisture risk and overall condition. Your board, insurer and maintenance team get the same clear, photo-backed record.
The units you don’t see are the ones that cost you.
Most buildings only find out what is happening inside a unit when a resident calls or water comes through a ceiling. An annual audit replaces guesswork with a dated record of every unit.
Ontario landlords must test smoke and CO alarms at least once a year and after every change in tenancy, and keep a written record of each test.
Source: Woodstock Fire Department, Ontario Fire Code summaryMinimum fine for failing to keep a required smoke alarm in working order. Failing to keep a written test record carries a $235 minimum.
Source: Woodstock Fire Department, Ontario Fire Code summaryA nine-hour entry window for an annual smoke detector inspection was found not to comply with the RTA. Our notices give residents specific, reasonable time windows.
Source: Landlord and Tenant Board, Interpretation Guideline 19A consistent checklist in every unit.
Every inspector follows the same checklist and photo standard, so results compare cleanly between units, buildings and years.
Life safety
- Smoke alarm test, date-stamped
- CO alarm test where required
- Suite entry door closer and latch
- Obstructed exits and fire separations
- Electrical panel access and visible hazards
Bathrooms
- Tub and shower caulking condition
- Tile and grout stability
- Toilet base, supply line and shut-off
- Exhaust fan operation
- Signs of leaks onto the floor below
Kitchens
- Under-sink trap and supply lines
- Faucet and sprayer leaks
- Range hood and appliance condition
- Cabinet base water staining
- Countertop and backsplash seals
Mechanicals
- Heating and cooling units
- Radiators, baseboards and valves
- Water heater where in-suite
- Visible plumbing in closets
- Thermostat operation
Windows & doors
- Window operation and locks
- Seals, condensation and drafts
- Balcony door sweeps and tracks
- Screens and window restrictors
- Interior door hardware
Living areas & condition
- Walls, ceilings and flooring
- Signs of pests or mould
- Unauthorized alterations
- Overall unit condition rating
- Items for resident follow-up
Run the numbers for your building.
Move the sliders to see what missed issues could cost compared with catching them at inspection.
The cost of skipping a year
Adjust the sliders to match your building. The starting values are example assumptions, not industry averages.
This is a planning estimate based on the numbers above, not a quote or a guarantee. We can build the same model with your building’s real figures.
What your board receives.
Every audit closes with a PDF condition report for each unit, in a format you can drop straight into a board package or an insurance file.
- Unit PDF condition reportsRoom-by-room findings with time-stamped photos and inspector sign-off.
- Prioritized deficiency logEvery finding ranked as Repair, Maintenance or Good, ready to assign.
- Alarm test recordA dated written record of every smoke and CO alarm tested.
- Not-accessed listUnits we could not enter, with dates, so you can follow up.
What it means for your team.
Your team keeps running the building while we handle notices, access and documentation.
Dated, photo-backed reports for capital planning, member disputes and AGM questions.
See how many units need repair versus maintenance before you set next year’s reserve.
Frequently asked questions.
How long does an audit take?
It depends on unit count, layout and access. We confirm a schedule floor by floor before entry notices go out, so residents know exactly when to expect us.
Who handles resident notices?
We do. We prepare the written entry notices with the purpose, date and a specific time window, you approve them once, and we post or deliver them.
What happens if a resident isn’t home?
We enter as permitted by the notice. Units we cannot access are listed in your report with the date and reason so you can rebook.
Do you do the repairs?
No. Our job is an independent record. You get a work-order-ready list to assign to your own team or contractors.
Can we start with one building?
Yes. A pilot inspection on a single building is the easiest way to see the reports before rolling out across your portfolio.
Sources: Woodstock Fire Department, Ontario Fire Code summary; Landlord and Tenant Board, Interpretation Guideline 19.
Start with a pilot on one building.
See the reports for yourself before you roll annual audits out across your portfolio.